Although the world we live in has become more technically savvy, with the ability to record information easily with the use of a simple cell phone, the business world still relies heavily on meeting minutes. These minutes, usually transcribed from a secretary are an invaluable asset to many businesses. If they are poorly written, they can create future problems and waste time. However, well written problems can save time and help a business run smoothly and efficiently. Therefore, if you are in charge of taking your companys meeting minutes, it is important to refine your technique and make sure it is up to par. Here are some tips to follow.
Know What Works For You
The first rule of thumb for a note is to understand what works for them. Are you more comfortable with a laptop or a pen and paper? Most people today use laptops. And it is helpful in case you are required to access the internet. However, it is still smart to have a backup pen and paper on hand in case anything falls through.
Follow The Agenda
Meetings follow an agenda. Use this with your minutes and add more detail to the meeting minutes. The date, time, venue, attendees, and more are all relevant details that should be included on the meeting minutes in addition to the basic agenda.
Who Said What
During the meetings various ideas will come up. Obviously, these ideas will be exchanged back and forth. However, it is important to remember who said what and who is taking responsibility for specific items. This way everyone is on the same page. Remember, there is a lot discussed in these meetings, and it is likely that someone might forget a minor detail like this.
After the meeting is over, you will want to review the minutes for errors, add any extra data, and then send the file to everyone that attended and those that missed the meeting. This document will serve as a refresher for those that were in the meeting and it will bring others up to speed that were not there.
Take A Class
If you are new to minute taking, you might consider Minute Taking Courses. These courses are very beneficial and help individuals learn how to take the best minutes possible when they are in their meetings. Try it. You might be surprised how much you could learn!
A hallmark of good meeting minutes is the right balance between in-depth coverage of complex topics, and concise summary and paraphrase of repetition.
Yes, a certain amount of physical note taking speed is necessary for taking good minutes. Whether typing on a laptop or writing on a notepad, minute takers need to be able to move fast enough to keep up with complex and fast-moving discussions. This is particularly important when recording names, numbers, and action points, which may be critical to the content of the meeting.
However, a fast typist or a fast writer is not necessarily going to be good at taking minutes. A skill that is just as important for minute takers is a strong sense of what is more important and what is less important to include in the meeting minutes. That is, a good minute taker knows when not to type or write. In these moments, the minute taker will probably be pausing, listening, rephrasing and mentally summarising.
Top 5 Minute Taking Techniques - Time is so critical today that holding up an organizations progress because of incomplete or slowly-done minutes could conjure up serious trouble. The task of the modern minute taker then is not to sh .. (121 Views)